Anyone with important documents that they can't afford to lose should store them in a secure manner. There are straight from the source a variety of ways to protect sensitive data from environmental damage. Some of the most common methods include both digital and physical storage.

The majority of people keep their most important documents in the filing cabinet at home or a box that is secured. A small safe with a lock could provide additional security to the most important documents such as birth and marriage certificates passports, Social Security cards, home deeds and insurance policies. These safes are made to withstand extreme temperatures and water damage caused by fire. They are usually equipped with a lock of high-quality that can stand up to the pressure of prying or removing. Some safes come with a specific design which insulates their interior to keep heat from damaging documents.

Some people choose to go digital and create secure folders in their computer or on an external drive. This can reduce the amount of paper clutter and make it easier for users to access. It also has an added benefit in that the file is encrypted and you can monitor who has seen it. Digital storage can be much more affordable and reliable than paper-based alternative.

If you're looking for an extra layer of security it is a great idea to store the documents in protective sleeves or containers made from archive material. These materials are lignin-free which means they last longer. You can also keep them in a refrigerator or freezer for an extra level of protection from humidity and heat.